Personal Assistant to GM

Responsibilities

Executive Support:

• Organize and manage the GM's professional calendar, meetings, and appointments.

• Aid in preparing documents, reports, and presentations for meetings and events.

• Translate insurance business-related documents from Thai to English.

• Act as a liaison and networking between the GM and other staff members, clients, and stakeholders when necessary.

• Monitor staff performance

Personal Support:

• Coordinate and manage personal schedules, appointments, and travel arrangements for the GM.

• Handle all personal-related tasks, including home and car arrangements, reservations, and personal errands.

• Manage and maintain personal files, records, and confidential information with utmost discretion.

Administrative Support:

• Assist in managing office operations, including handling incoming calls, emails, and other correspondence.

• Oversee general administrative tasks such as filing, record-keeping, and office supply management.

• Ensure the smooth running of the office by maintaining a tidy and organized workspace.

• Supervise and support administrative staff, providing guidance and assistance when necessary.

• Implement and maintain effective office systems, procedures, and protocols.

• Help coordinate and organize company events, meetings, and conferences as required.

Other tasks assigned by Management.

Qualifications

• 24-35 years old

• Both male and female

• Bachelor’s degree in Business administration, Economics, Accounting, or related fields.

• Fluent in English. Chinese will be an advantage.

• 1 – 2 years experience as a secretary or personal assistant or in the insurance industry.

Others:

• Experience in the insurance business or financial background is a plus.

• Proficiency in Microsoft Office (PowerPoint, Excel, Word)

• Able to handle multiple projects simultaneously.

• Strong communication and Presentation skills, Interpersonal skills, Positive working attitude, able to work under pressure, and good problem-solving skills.